About project
Facts
Customer
The government of Krasnodar Region.
Krasnodar region is a federal subject of Russia, located in the Southern Federal District. The region's population is about 5.5 million people on a territory of 75,485 sq. km.
The Region is characterized by industrial and agro-recreational types of development. The basis of the regional productive forces constitutes the industrial, construction and energy complexes, information and communication technologies, as well as agro-industrial, transport, resort and recreation, and tourist complexes. The last three - agriculture, transport, and hotel & tourist complexes - correspond to the priorities of the socio-economic development of Russia and determine the special status of the Krasnodar Krai in the national economy.
Also Krasnodar region city Sochi was the host city of the Winter Olympic Games of 2014.
Goal
Challenge
The Krasnodar Region's top management includes the governor and 8 vice-governors. Each vice-governor is responsible for a block of government authorities for their general purpose. For example, the social block contains the Department of Health Care, Department of Social Support, Labor and Family Policy, Department of Education, Department of Culture and Informational Policy Department. The economic block contains the Department of Finance, the Department of Economy and the Department of Audit.
Every department is an independent organization with its managing staff, state structure, procedures, informational systems and budget. However, they all implement the general regional strategy.
Thus, the management of such dissimilar authorities is an extremely difficult and delicate process. Balanced influence is a key there. On the one side, all the departments must have clear goals and a transparent structure of work to understand their role in each multi-authority project. But, from the other side, it is very important to avoid micro-management which can cause conflicts of interest between vice governors and heads of the authorities.
In addition, any project management system must not conflict with different systems that are already used by government authorities. It must integrate with them. And it also has to provide clear information about the current status and available resources.
Tasks
Provide integrated multi-authority project management.
Provide staff completeness control.
Provide lawsuit monitoring.
Provide personal tasks and event planning.
Integrate with doc flow or management systems used by the authorities.
Implementation
Spellsystems has implemented a web-based project management solution with mobile applications for personal tasks and event planning.
The system contains 4 parts:
- Project management portal.
- Integration platform.
- Mobile applications for personal tasks and event planning.
- Administrative portal.
The project management portal provides functionality for making work breakdown, task assignment, task delegation, control and reporting. It also implements functionality for federal ranking monitoring, staff completeness control and lawsuit monitoring. The federal ranks monitoring allows tracking the positions of the Krasnodar Region in the different national ranks by highest priority indexes. Staff completeness control indicates risks of failure with staff problems. Lawsuit monitoring helps to control lawsuit stages and results.
The integration platform implements all the software interaction interfaces used to exchange data with third-party information systems and their instances.
The mobile applications provide personal planning in the context of global tasks and delegated tasks control.
The systems have several installations. One for every vice governor and one for the Department of Control.
The solution is built consists of two separate parts:
Results
The system offers the ability to concentrate regular ratings that shows the current organization's position and how it has been changed in comparison with the previous period.
The system has a list of key features:
- Management and control orders on all regional government bodies;
- Task and event planner;
- Voice orders;
- Roadmap and federal programs’ events completion control;
- Cases’ statuses monitoring;
- Periodical reports publishing;
- Mass media control and tracking the moving forces and trends in periodical ratings;
- Publishing information about departments' stuffing structure.
Personal task planner on mobile phones with voice orders.
The process of controlling order completion can be detailed to specific executors; all the delegation vertical is tracked.
The system visualizes the percentage of complete, incomplete and overdue orders with the ability to drill down to a single department–executor.
The system provides tracking target deviations at the present moment. It is achieved by collecting data from periodical reports.
Each executor has a visualization of the proportion between complete, incomplete and overdue tasks including tasks grouped by task-creators.
Technologies
Platforms
Team
- 1 project manager
- 1 PHP programmer
- 1 system administrator
- 1 user interface designer
- 1 HTML programmer
- 1 mobile developer
- 1 Java (Android) programmer
- 1 Objective-C programmer
Similar cases studies
