Event management, visitor assistance and access control system

Complexity:
Budget:
Timeframe:

About project

Event management, visitor assistance and access control system

Facts

3 events with the largest count of participants over 3 500 managed

Customer

The government of the Krasnodar Region

Krasnodar region is a federal subject of Russia, located in the Southern Federal District. The region's population is about 5.5 million people on a territory of 75,485 sq. km.

The Region is characterized by industrial and agro-recreational types of development. The basis of the regional productive forces constitutes the industrial, construction and energy complexes, information and communication technologies, as well as agro-industrial, transport, resort and recreation, and tourist complexes. The last three - agriculture, transport, and hotel & tourist complexes - correspond to the priorities of the socio-economic development of Russia and determine the special status of the Krasnodar Krai in the national economy.

Also Krasnodar region city Sochi was the host city of the Winter Olympic Games of 2014.


Goal

darts image
To provide instant access to information about any event participant's location.

Challenge

We had very strict time and resources limits during the development. But still we managed to create two mobile applications and server-side software including the management portal in a very short timeframe.

Tasks

1
To provide event and event location accounting.
2
To provide event participants registration.
3
To provide control of participants' moves.
4
To provide real-time tracking for the participant location.
5
To provide detailed reporting service.

Implementation

We developed a complex solution of three components:

  1. Server-side software.
  2. Mobile terminal software.
  3. Mobile application for participants.

Server-side software is divided into two parts. It contains a web service that manages all mobile terminal and mobile application data. In addition, there is a web interface for system administrators and event operators that is capable for:

  • tracking of the participant's location;
  • participants' accreditation and registration;
  • accounts, events and location management;
  • mobile application content management;
  • reports generation.

Mobile terminals scan QR codes on participant badges to register facts about entering or exiting the room. Mobile terminals provide all functionality of access control.

Mobile application for participants provides information about the event such as news, event managers’ phone numbers, event program, location descriptions and a list of allowed locations for a participant.

The solution is built consists of three separate parts:

Results

1

We have developed the permissions administration module that provides access based on the different roles of the service staff at the event.

2

There are badge templates for different groups available, that can be saved and downloaded in various formats (А5, А4, А3).

3

The software supports dividing the event location into functional areas available for specific guest categories. A visitors log is kept automatically.

4

The mobile phone application allows getting essential event information, functional area availability, and service provided list. Also, guests can plan their visit schedule and get feedback from support.

5

The Event management system provides preparing event schedules with an adjustable title, topic, announcement and location.

6

For every specific event, the operator can provide a service list: transfer, food, accommodations, and instructions.

7

To provide quick guest’ informing the system sends e-mail and SMS messages.

Technologies

Basic technologies
1
.ASP.NET, Apache Cordova
C#, Java (Android), Microsoft IIS, MVC
Storing and working with data
2
Microsoft SQL Server

Platforms

Web services
Web applications
Mobile applications

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